In this policy, “MRM”, “we”, “us” and “our” represents Mindrock Media. “User” and “visitor” refers to you.
This policy may be updated at any time so please check this page regularly. This policy is effective from the 1st of November 2019.
By using our website, you’re agreeing to the conditions outlined in this policy. In case of any queries related to your personal data or our privacy practices, please contact us at mindrockmedia.com
We may collect the following data from a user through our contact forms:
We will not collect more information than we need to fulfil our purposes and will not keep them for longer than what is necessary.
We collect data upon submitting data in one of our contact forms
We may use your personal data submitted to us through our website for the following purposes specified in this policy or on the relevant pages of the website:
We may share your data with:
We may share your data in such circumstances:
In order to prevent unauthorised access or disclosure, we have put technical and operational processes in place to keep your data safe. MRM also uses SSL encryption to transmit information from end users to their hosted servers.
Mindrock Media will report any data breach of this website, systems and/or database to the the ICO and relevant individuals potentially affected within 72 hours of the breach notification.
You have several rights in relation to your personal data and our use of it. If you would like to make a request for any of the following detailed rights, you can contact us at mindrockmedia.com. The below is a summary of your rights according to our interpretation of the GDPR;
We keep several categories of personal data on our prospective employees in order to carry out effective and efficient processes. We keep this data in recruitment files relating to each vacancy and we also hold the data within our computer systems, for example, recruitment logs.
MRM would typically collect the following personal data:
In some cases, we will collect data about you from third parties, such as employment agencies, former employers when gathering references or credit reference agencies.
Should you be successful in your job application, we will gather further information from you, for example, your bank details and next of kin details, once your employment begins.
We will only collect criminal conviction data where it is appropriate given the nature of your role and where the law permits us. This data will usually be collected at the recruitment stage, however, may also be collected during your employment. We use criminal conviction data to determine your suitability, or your continued suitability for the role.
Employees within our company who have responsibility for recruitment will have access to your data which is relevant to their function. All employees with such responsibility have been trained in ensuring data is processing in line with GDPR.
Data is shared with third parties at the time of pre-employment verification.
We may also share your data with third parties as part of a Company sale or restructure, or for other reasons to comply with a legal obligation upon us. We have a data processing agreement in place with such third parties to ensure data is not compromised. Third parties must implement appropriate technical and organisational measures to ensure the security of your data.
We do not share your data with bodies outside of the European Economic Area.
We are aware of the requirement to ensure your data is protected against accidental loss or disclosure, destruction and abuse. We have implemented processes to guard against such.
We only keep your data for as long as we need it for, which, in relation to unsuccessful candidates, is six months to 1 year.
If your application is not successful and we have not sought consent or you have not provided consent upon our request to keep your data for the purpose of future suitable job vacancies, we will keep your data for six months once the recruitment exercise ends.
If we have sought your consent to keep your data on file for future job vacancies, and you have provided consent, we will keep your data for nine months once the recruitment exercise ends. At the end of this period, we will delete or destroy your data, unless you have already withdrawn your consent to our processing of your data in which case it will be deleted or destroyed upon your withdrawal of consent.
Where you have provided consent to our use of your data, you also have the right to withdraw that consent at any time. This means that we will stop processing your data and there will be no consequences of withdrawing consent.
If your application is successful, your data will be kept and transferred to the systems we administer for employees. We have a separate privacy notice for employees, which will be provided to you.
You also have the unrestricted right to withdraw consent, that you have previously provided, to our processing of your data at any time. Withdrawing your consent means that we will stop processing the data that you had previously given us consent to use. There will be no consequences for withdrawing your consent. However, in some cases, we may continue to use the data where so permitted by having a legitimate reason for doing so.
You have the right to withdraw your consent for us to use your personal data at any time. To withdraw your consent, please email contact us at mindrockmedia.com